Executive Assistant to the President

The Aristotle Foundation is seeking a highly organized, proactive Executive Assistant to support the President and help keep the organization running smoothly.

This is a fast-paced role for someone who enjoys solving problems, managing competing priorities, and ensuring important details don’t fall through the cracks.

What You’ll Do

• Manage the President’s calendar, scheduling priorities, and meeting logistics.
• Coordinate internal and external meetings, including donor meetings, board meetings, media interviews, and stakeholder engagements.
• Monitor correspondence and help ensure important communications receive timely responses and follow-up.
• Track action items, commitments, deadlines, and organizational priorities to help keep projects moving forward.
• Prepare agendas, meeting materials, minutes, and supporting documentation for board and committee meetings.
• Process invoices, expense claims, and administrative documentation while coordinating with external bookkeeping and accounting support.
• Maintain organizational records, contracts, subscriptions, memberships, insurance policies, and vendor relationships.
• Oversee administrative systems, software accounts, and capital asset inventories to ensure records remain accurate and current.
• Coordinate travel arrangements, event logistics, and special projects on behalf of the President.
• Serve as a key point of contact for staff, board members, donors, contractors, vendors, and other stakeholders.
• Provide day-to-day support that enables the President to focus on strategic priorities and organizational leadership.

What We’re Looking For

Required Qualifications

• Post-secondary education, diploma, certificate, or equivalent professional experience.
• Strong administrative, organizational, and time-management skills.
• Exceptional attention to detail and the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Strong judgment, professionalism, and discretion when handling confidential information.
• Ability to work independently, anticipate needs, and solve problems proactively.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and common workplace software.
• Experience coordinating schedules, meetings, correspondence, or projects in a professional environment.
• Comfortable learning and working with new software platforms and organizational systems.

Preferred Qualifications

• Experience supporting a senior executive, CEO, president, or board chair.
• Experience in a non-profit, charitable, public policy, advocacy, government, political, or membership-based organization.
• Experience with bookkeeping support, invoice processing, expense tracking, or financial administration.

Our Ideal Candidate

• Remains calm, organized, and professional under pressure.
• Can distinguish between urgent tasks and important long-term priorities.
• Is not easily overwhelmed by competing demands or changing priorities.
• Takes ownership of problems and follows tasks through to completion.
• Enjoys creating systems, improving processes, and keeping things organized.
• Is highly dependable and follows through on commitments.
• Communicates clearly, professionally, and diplomatically with a wide range of stakeholders.
• Thrives in an environment where no two days are the same.
• Understands that the role is ultimately about helping the President and organization operate more effectively.

Compensation & Benefits

• Competitive salary based on experience
• Health benefits
• Matched RRSP contributions
• Hybrid work arrangement

Please send your CV and cover letter in PDF form to  kristyk[@]aristotlefoundation.org

(*Remove the anti-spam brackets [ ] when creating the email address.)

Deadline for applications: midnight June 15, 2026. Applications will be received and reviewed on a rolling basis and interviews conducted as candidates come forward. The position may be filled in advance of the deadline so interested candidates should apply early.

Due to the volume of replies received, we regret we can only contact those selected for an interview.

About The Aristotle Foundation for Public Policy

For more about the Aristotle Foundation, please visit our website at  www.aristotlefoundation.org.

The Aristotle Foundation is an equal opportunity employer. We are committed to treating people as individuals.