The Executive Coordinator (EC) is responsible for coordinating all administrative and organizational needs at the Aristotle Foundation for Public Policy. This is a key role at the heart of an ambitious young organization that is already having a significant impact on ideas and public policy in Canada. The EC reports directly to, and works with, the president but will also work with other staff, contractors, vendors, the board, and donors to help ensure an efficient, responsive, and cooperative work environment.  

The list of duties noted below is comprehensive, but the Executive Coordinator may be required to fulfill additional duties depending on the needs of the organization. This role would suit a multitasker who is self-motivated and extremely-organized, especially as we are a small organization with demanding objectives. The role combines financial reporting, donor management, events coordination, and other administrative duties.

Education, experience, and required skills:

• A university degree or equivalent
• Experience in managing finances, databases, data entry, and administrative duties
• Experience in events management desirable
• Proficient in Word and Excel
• Personable and cooperative
• Highly organized and a self-starter   

Executive Coordinator Duties: 

Financial management, including:

• Bookkeeping, monthly reconciliation, payments, bank deposits, coordination of securities donations, and assistance with annual audits.

Donor management: 

• Monitoring our donations portal and web-based software, direct mail, other donation channels and recording of the same
• Coordinating such information with the Development Manager
• Sending notes, letters, books, tax receipts and other items to donors 

Other administrative duties: 

• Monitoring incoming general emails to the Aristotle Foundation;
• Updating our email software 
• Updating and filing various corporate and federal filings
• Sharepoint file management 
• Recording meeting minutes including for the board 
• Monitoring holidays and booking travel for staff and board

• In coordination with the accountant, president, and other staff, ensure that all activities are conducted in accordance with applicable CRA rules and regulations and other legal requirements.  
• Coordination of staff benefits

Events duties: 

• Book event spaces 
• Create registration forms online 
• Track registrations and communicate with planned attendees 
• Coordinate staff, speakers, registrants, vendors, and others for event 
• Assist with registration on event days 
• Other duties as required.  

Our ideal candidate in addition to the above:

• passionately believes in the Aristotle Foundation’s vision and mission;
• able to work independently but is cooperative, communicative, and a team player;
• described by others as having character.

The position:

• Full-time, starting date TBD.
• Compensation dependent on experience and qualifications.
• The Aristotle Foundation is located in Calgary. This position is a work-from-home position but the EC must reside in Calgary.

Compensation:

The salary will be commensurate with qualifications and experience. The Aristotle Foundation also offers a health benefits plan and matched RRSP contributions.

Reporting:

The Executive Coordinator reports directly to the President.

HOW TO APPLY:

Please send us:

• Your CV
• A two-page cover letter (maximum) with one page of references.
• We want to know what you’re passionate about. In your cover letter (two pages maximum), you should tell us:
  • Who do you admire and why?
  • What issues do you think the public needs to be educated about over the next three years?

Your one page of links should list and include three work and/or character references.

Please send your application in PDF form to: info[@]aristotlefoundation.org

Deadline for applications: midnight March 15, 2025.

Interviews will be conducted on a rolling basis as applications are received. 

Due to the volume of applications received, we regret we can only contact those selected for an interview. 

About The Aristotle Foundation for Public Policy

For more about the Aristotle Foundation, please visit our website at www.aristotlefoundation.org. 

The Aristotle Foundation is an equal opportunity employer. We are committed to treating people as individuals.